Logistics and Administration Consultant

Title:                                       Logistics and Administration Consultant

Type of contract:                   Consultancy

Contract duration:                24 months with possible extension

Days payable:                        Up to 480 working days

Reporting to:                         Country Representative for Syria

Location:                                Damascus, Syria, with travel to programme locations

Application deadline:           18 October 2026

Start date:                              As soon as possible

Background

The Global Survivors Fund (GSF) was founded in 2019 by Dr Denis Mukwege and Nadia Murad. GSF works to enhance access to reparations for survivors of conflict-related sexual violence worldwide. Its approach combines interim reparative measures with advocacy and technical support to public institutions and civil society. Survivor participation guides this work, so that reparations reflect the harm experienced, survivors’ priorities and their understanding of recovery and justice.

GSF’s Syria programme combines work with national institutions, civil society partners and survivor groups across several locations. Activities include policy discussions and expert exchanges, support to Collective Recovery and Reparation Centres, partner programmes and health access initiatives. Reliable logistics and administration enable these activities to take place safely and efficiently. Operational arrangements must account for accessibility, participant privacy and the practical needs of survivors, while maintaining clear records and following GSF procedures.

Consultancy summary

The Logistics and Administration role provides shared operational support across the Syria programme, reporting to the Country Representative. The role works with both Programme Managers, regional teams and relevant finance and procurement colleagues to coordinate practical arrangements and maintain consistent administrative systems.

Consultant’s responsibilities

Programme logistics and events

• Coordinate logistical support for meetings, workshops, survivor activities, working groups and field visits, ensuring arrangements meet programme needs and agreed standards;

• Support accessible venues and appropriate arrangements for participants, interpretation, materials and other services, with attention to dignity, privacy and inclusion;

• Maintain coordinated activity schedules and communicate logistical constraints or changes promptly to the responsible teams.

Travel and mission coordination

• Coordinate transport, accommodation and travel arrangements for staff, consultants, visitors and programme participants as approved;

• Support mission documentation and practical arrangements, including required travel information and administrative follow-up with relevant colleagues;

• Liaise with programme and security focal points on agreed movement arrangements, access considerations and changes affecting field activities.

Procurement and supplier management

• Support procurement planning and documentation, including sourcing appropriate suppliers and organising quotations in line with GSF procedures;

• Coordinate supplier communication and delivery follow-up, and support confirmation that goods and services meet agreed requirements;

• Maintain complete procurement and supplier records and raise concerns about quality, value, delays or conflicts of interest through the appropriate channels.

Office administration and asset management

• Coordinate routine office services, supplies, equipment and maintenance requirements across the team;

• Maintain accurate inventories and records of equipment allocation, use and return, and support timely follow-up of loss, damage or repair needs;

• Maintain orderly administrative files and support staff onboarding, consultant arrangements and other routine documentation with the relevant GSF colleagues.

Financial documentation and operational accountability

• Prepare and organise supporting documents for payments, reimbursements and activity expenses, working with finance colleagues on completeness and follow-up;

• Monitor outstanding administrative actions and commitments, and support accurate records of approved costs without assuming financial approval authority;

• Protect personal and confidential information, follow safeguarding procedures and contribute to improvements in administrative processes and service quality.

Consultancy requirements

Education and experience

• Relevant diploma or degree in administration, logistics, business management or a related field, or equivalent practical experience;

• At least three years of relevant logistics or administrative experience, preferably with a civil society, humanitarian or development organization;

• Experience organising events and travel, working with suppliers and maintaining procurement, expense or inventory records.

Technical and professional competencies

• Good understanding of procurement documentation, administrative controls and the need for clear approvals and complete records;

• Confident use of Microsoft Office, especially Word and Excel, and shared digital filing systems;

• Strong organisation, attention to detail and problem-solving skills, with the ability to manage several requests and deadlines reliably.

Languages and working approach

• Strong spoken and written Arabic and working English for communication and documentation;

• Discretion, a service-oriented approach and sensitivity to the needs and privacy of survivors and other participants;

• Ability to work collaboratively across teams, respond to changing operational needs and travel within Syria as required.

How to apply

Please click apply to submit your application including two references by 18th October 2026 (midnight CET).

Kindly note that only shortlisted contractors will be contacted and interviews will take place on a rolling basis.

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The Global Survivors Fund (GSF) is dedicated to fostering diversity, gender balance, and inclusion, reflecting the varied landscapes where we operate and the communities we work with. We welcome applications from qualified professionals of all backgrounds, cultures, and beliefs. We particularly encourage candidates from regions where GSF is active to apply.

At GSF, we are committed to enforcing stringent Safeguarding policies, covering protection from exploitation, abuse, harassment, misuse of power, and discrimination, as well as child safeguarding and financial and fiscal integrity. We uphold a zero-tolerance approach to any form of unacceptable behaviour.

As part of our consultants selection process, shortlisted candidates might be required to provide references from previous employers and complete a self-declaration.

Please note that candidates must be self-employed or be able to justify equivalent status in the country where the position is based.

GSF does not charge a processing fee at any stage of its recruitment, selection, or hiring processes (i.e. application stage, interview stage, validation stage, appointment, or training). GSF will never request applicants’ bank account information.

Your Data - If you choose to apply for this position, you will be providing us with your personal data, which will be processed solely for the purpose of selecting a candidate for this position. We will retain the personal data you share with us as part of the application process for six months from the application deadline, after which it will be deleted. Your personal data will be accessed only by our HR Staff managing the recruitment process and members of the selection panel. You have the right to a) request access to your personal data and information about how we process it, b) ask us to rectify any inaccurate personal data we hold about you c) request the deletion of your personal data or restrict its processing, and d) object to how we process your personal data. To exercise these rights, please contact recruitment@globalsurvivorsfund.org . If you have any concerns or complaints about how GSF processes your personal data, please submit them to DataProtection@globalsurvivorsfund.org .